Project Name
Transformed Background Verification Process with Seamless Cross-Platform Integration
Overview
Our client excels in delivering top-tier background verification services. They specialize in criminal record searches, employment and education verification, drug testing, and credit assessments. They confronted serious challenges in background checks that impacted their service delivery. Their existing processes relied heavily on manual input, leading to frequent errors and delays. They needed a faster and more efficient way to streamline background verification checks. Therefore, they approached us to develop a solution that perfectly upheld all legal and compliance standards.
Challenges
- Data Structure and Transformation: The client faced difficulties as their internal data structure didn’t align with the new platform. They could not accurately map key details like personal information, background check outcomes, and status updates. So, we created custom mappings to ensure seamless data flow.
- Authentication and Security Management: To protect sensitive user data, they needed help managing the API keys, authentication tokens, and encrypted data transfers. Our approach ensured that each data transfer was fully protected and locked down with high-security standards.
- Trigger API to send data: The client required an automated way to send data whenever a candidate’s status changed. We developed a webhook that triggered each time a specific state was reached and sent candidate details to the platform instantly.
- Maintain logs for audit: Since this platform contained a lot of personal information about the candidate and the hiring organization, regular audits were mandatory. We had to maintain the logs for each of these audits.
Our Solution
The Ksolves team provided a comprehensive automated solution to our client that we have mentioned below:
- Data Transformation and Mapping: We used middleware and transformation scripts to map and translate data fields between third-party systems and our applications. Our team set up a data schema in advance, with an ETL (Extract, Transform, Load) pipeline, which helped automate the transformation and ensure consistent data integrity.
- Data Protection with Secure Authentication: We used OAuth or secure API token management practices to authenticate user requests. Additionally, we encrypted sensitive data in transit using SSL/TLS and implemented role-based access control (RBAC) to limit access to authorized users and regularly audit access logs.
- Set Up Automated API Triggers: We also created the webhooks using AWS (Amazon Web Services). Now, whenever the candidate's application state changes, one of the APIs in our backend triggers this webhook. It then conducts necessary tests, which send the data to the platform to perform the mentioned tests.
- Logging and Auditing with AWS CloudWatch: Further, we captured logs for all events reaching the server side and maintained a book for them. For events going to AWS, we utilized a service called AWS CloudWatch logs to collect logs from lambdas and APIs, and we stored these logs in AWS S3.
- Streamlined Hiring Process: Automated background checks and report generation shorten the data processing timelines. With our solution, the client can make more informed decisions about candidates without following manual verification steps.
- Unified Reporting and Analytics: HR teams got consolidated access to background check data. They were able to generate reports and analyze trends in hiring or background screening outcomes. Our solution helped our client improve their future hiring strategies and compliance audits.
- Better Candidate Experience: Integrating TazWorks provided a more seamless candidate experience. The applicants were able to submit information and receive status updates more efficiently. Our solution entirely transformed the candidate’s onboarding journey.
- Reduced Operational Costs: Automating and centralizing background check processes reduced the need for manual labor. Our solution substantially lowered the cost of hiring and minimized expenses associated with compliance errors, rework, or outdated methods.
Data Flow Diagram
Conclusion
Finally, our experts successfully tackled the client’s challenges by offering a secure cross-platform integration solution using ReactJS & NodeJS technology. With this setup, we provided minimal input data (such as phone number, address, and test type) so that the platform could conduct checks and swiftly return results to the client for further testing and validation. With automated data transfers and top-notch security measures, the client has now a reliable and efficient system for ongoing background verification processes.
Streamline Your Business Operations With Our
ReactJS & NodeJS Cross-Platform Integration Solution!
Streamline Your Business Operations With Our
ReactJS & NodeJS Cross-Platform Integration Solution!
